Job academic counselor in Honolulu, HI at University of Hawai'i

Job Details

Company Logo Logo
Company University of Hawai’i
Company Website Hiring Organization
Company Address Honolulu, HI
Industry Colleges & Universities
Sector Education
Salary 60576 - 40445 USD per ANNUAL
Job Location Honolulu, HI

Job Description


***** Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: CASUAL HIRE - Academic Advisor
Position Number: ***** CASUAL HIRE
Hiring Unit: UHM Nancy Atmospera-Walch School of Nursing
Location: Honolulu / Manoa Campus
Date Posted: June 29, 2023
Closing Date: July 14, 2023
Salary Range: Commensurate with qualifications and experience.
Full Time/Part Time: 100% FTE; not to exceed 89 Days, unless sooner relieved.
Temporary/Permanent: Temporary

Other Conditions:
Position is expected to begin as soon as possible.

Duties and Responsibilities:

  • Manages day-to-day operations of the Graduate Entry Program in Nursing (GEPN).
  • Advises prospective students on pre-admission requirements, course selection for each semester, special equipment and connectivity requirements needed for online courses, and develop and maintain tracking system for ongoing follow-up.
  • Develops and maintains various student databases on recruitment trends; enrollment, graduation, attrition; personnel data; and resources marketing.
  • Works with Graduate Division to assist potential students with the admission process.
  • Develops and maintains databases for program such as curriculum, program evaluation and reports.
  • Develops and implements various informational and recruitment materials, including those hosted on the school web site.
  • Writes and produces reports. Collects and analyzes research data. Drafts correspondence for the Program Director on matters related to the project.
  • Oversees the development and execution of marketing materials and plans. Conducts marketing presentations to community agencies and at national conferences.
  • Plans and coordinates meetings, attends meetings and conferences on recruitment techniques and other new methodologies.
  • Supervises graduate or other assistants relating to program.
  • Provides administrative and fiscal support to the Program Director.
  • Coordinates activities with internal and external organizations including prospective student informational sessions, admissions interview, new student orientation, workshops and mentoring sessions, and pre-licensure completion recognition.
  • Plans and coordinates special consultant visits.
  • Coordinates admissions process including the intake of applications, inputting applications into the system, completing first review of applications to ensure requirements are met, creating ranking sheets for faculty review and process acceptances.
  • Manages and responds to all recruitment inquiries.
  • Monitors timetables for program activities including processes for admissions, scholarships, registration, and program completion.
  • Monitors student progression and matriculation.
  • Works with UH Outreach College, Graduate Division, UH Admissions and Records, Graduate Chair, and Program Director to facilitate student enrollment issues.
  • Works with UH Outreach College to ensure accurate completion of all Memorandum of Understandings and personnel documents.
  • Other Duties As Assigned.
Minimum Qualifications:
  • Possession of a baccalaureate degree in education, business, healthcare field, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for health management, project coordination, and/or academic advising; or equivalent education/training or experience.
  • Considerable working knowledge of principles, practices and techniques in health management, academic advising or project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
  • Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with health management, academic advising or project management.
  • Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
  • Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  • Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  • Excellent organizational skills, able to multi-task and meet deadlines.
  • Working knowledge of Family Education Rights and Privacy Act (FERPA) regulations.
Desirable Qualifications:
  • Master’s degree in Nursing or Business Administration or Student Counseling.
  • Work experience in student counseling or academic advising.
  • Work experience in a student services environment in a higher education setting.
  • Experience in an academic support environment.
  • Experience with University of Hawaii policies and procedures, and student information systems.
To Apply:
Click on the “Apply” button on the top right corner of the screen to complete an application and upload the required documents. Required documents include:
  • Cover letter indicating interest in the position and how you satisfy the minimum and desirable qualifications;
  • Current resume / curriculum vitae;
  • Names and contact information (including email address) of at least three (3) professional references;
  • Transcripts showing degree and coursework appropriate to the position (original official transcripts will be required at the time of hire).
NOTE: Application will not be considered if NEOGOV Online application is incomplete or any of the required documents are not included or are unreadable. If this is your first time applying for a position using NEOGOV, please create a new account.

Corie O. Fulgencio-Arre, HR Specialist;

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Job Location

Honolulu, HI

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