Job activities coordinator in Indianapolis, IN at Firefly Children & Family Alliance

Job Details

Company Logo Logo
Company Firefly Children & Family Alliance
Company Website Hiring Organization
Company Address Indianapolis, IN
Industry Civic & Social Services
Sector Nonprofit & NGO
Salary 45640 - 33907 USD per ANNUAL
Job Location Indianapolis, IN

Job Description


Few jobs offer the satisfaction and gratification that come from doing work that improves the lives of vulnerable children and families. That's where Firefly Children and Family Alliance stands out from the crowd. As one of our employees, you'll be able to directly make an impact on the lives of thousands of Indiana children, families, and adults.

Firefly Children & Family Alliance is currently seeking an Events & Volunteer Coordinator in Indianapolis. This position will interface with all Firefly constituents including clients, volunteers, committee members and donors. Specifically, the position will coordinate all aspects of fundraising events, help recruit and manage volunteers, serve as the internal staff liaison to the Young Professionals Advisory Board and oversee intake and inventory of in-kind donations. The position requires a commitment to working outside of the typical 9am-5pm work day. Weekend and evening hours are required on occasion; therefore flex scheduling is available to accommodate these situations.

You Will:

Special Events 45%

  • Manage the logistics for all agency fundraising events, including the development of timelines and budgets, communication with vendors and guests, assembly of mailing lists and all associate reporting
  • Organize volunteers for all internal agency fundraising events (Trivia Night, Golf "Fore" Kids Classic, Cornhole Tournament and Hope for the Holidays) & respond to volunteer requests for third party events where appropriate
  • Collaborate with staff to create content for event-related social media and marketing materials
  • Manage and coordinate all aspects of Hope for the Holidays gift program

Volunteer Resources 25%

  • Recruit, train and match volunteers to service positions to fulfill agency needs
  • Oversee existing direct service volunteer opportunities; shelter activities, Courage Center activities and donation rooms
  • Work closely with the Senior Director of Corporate Relations to expand volunteer opportunities and engagement for employees of partner companies
  • Create content for Volunteer Newsletter
  • Maintain electronic volunteer database, track volunteer service hours and generate reports
  • Coordinate with the HR department to ensure volunteer paperwork & background check requirements are met
  • Manage corporate and community group service projects and seek to transition relationships to a development/fundraising focus where appropriate
  • Maintain volunteer policies/procedures manual and related forms
  • Collaborate with Survivor Advocacy program to promote volunteer opportunities

Community Relations 20%

  • Serve as the internal staff liaison to the Firefly Children & Family Alliance Young Professionals Advisory Board: oversee their fundraising and service efforts, attend meetings and provide administrative support
  • Engage corporate partner companies in service and development opportunities (i.e.donation drives, speaker series, etc.)
  • Develop and strengthen relationships with corporate partners and donors as directed
  • Represent the agency at events that have a development or volunteer focus
  • Import contact reports for all events, mailings, etc.

Donations Rooms 10%

  • Maintain the organization of new and gently used gift in kind donations. This includes regular outreach to various Firefly programs to ensure gift distribution and donor intent
  • Oversee the intake, inventory and allocation of all in-kind donations

You Have:

  • Bachelor's Degree
  • One to three years of professional experience
  • Special event coordination experience strongly preferred
  • Strong attention to detail required
  • Must be at least 21 years of age
  • Must have a valid driver's license with auto insurance and less then 6 points on record
  • Working experience with Microsoft office suite
  • Fundraising and volunteer management database experience strongly preferred

Our Benefits:

  • Student Loan Repayment
  • Tuition Reimbursement
  • Medical, Dental, and Health Insurance
  • Over 150 hours of PTO first year and 12 paid holidays
  • Short-Term and Long-Term Disability
  • Life Insurance

At Firefly Children and Family Alliance, we are committed to advancing diversity, equity, and inclusion. Therefore, we encourage persons who represent the diverse identities and lived experiences of the clients and communities we serve to apply.

Equal Employment Opportunity:

Firefly Children & Family Alliance does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, and disability.


401k, Dental Insurance, Life Insurance, Medical Insurance, Vision

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Job Location

Indianapolis, IN

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