Job administrative assistant in Berlin, NJ at Southern NJ Regional Early Intervention Collaborative

Job Details

Company Logo Logo
Company Southern NJ Regional Early Intervention Collaborative
Company Website Hiring Organization
Company Address
Salary 33280 - 33280 USD per HOURLY
Job Location Berlin, NJ

Job Description

Southern New Jersey Regional Early Intervention Collaborative

1044 South Rt. 73, Suite A
Berlin, NJ 08009

Phone 856.768.6747 Fax 856.768.2059

I. Job Title: SPOE Ring Central Administrative Assistant

II. Reports To: SPOE Supervisor/Executive Director

III. Funding:
Funding for this position is subject to annual grant renewal provided through a grant with the New Jersey Department of Health.

IV. Principle Purpose of Position:

To provide administrative/clerical support for the System Point of Entry within the southern region (Atlantic,
Burlington, Camden, Cape May, Cumberland, Gloucester, and Salem counties)

V. Criteria/Qualifications
o High school diploma or GED or Associate degree;
o Bi-lingual (Spanish) preferred;
o Ability to work effectively with families;
o Strong ability to communicate effectively both verbally and in writing;
o Ability to organize, plan and implement activities;
o Ability to maintain accurate, legible and complete documentation;
o Knowledge of computers (Microsoft Office and Excel);
o Ability to handle confidential and sensitive information;
o Good problem solving skills;
o Ability to work with diverse populations and demonstration of cultural competence;
o Demonstrates sensitivity, knowledge and understanding of the challenges families with a child with disabilities may experience;
o Ability to manage multiple tasks simultaneously;
o Willingness and ability to work as a team member within the early intervention system;

VI. Salary Range

Commensurate with experience. The hourly rate must be approved by DOH-EIP.

VII. Roles and Responsibilities:
o Retrieves call on a daily basis from the System Point of Entry (SPOE) referral line and obtain family contact information and enters information into the Early Intervention Management System (EIMS);
o Contact referral source to obtain missing information;
o Saves initial call information
o Assist with the referral paperwork (Welcome Packet, Eligibility Packet and Ineligibility Packet); copying and mailing
o Typing, mailing and coordinating of the “no contact” letter
o Opening, dating and distributing incoming mail
o Retrieves calls from the office phone lines

VIII. SNJREIC Standards o Promotes the mission and philosophy of SNJREIC by acting in a caring, courteous manner towards members of the
Early Intervention System and the community at large; o Demonstrates proper, efficient and courteous telephone manner at all times;
o Maintains confidentiality of information without exception, insuring that information related to families who participate(d) or may participate in early intervention is only revealed or discussed where and when appropriate;
o Consistently adheres to SNJREIC policies and procedures;
o Consistently participates in cost containment efforts. Maintains proper and efficient use of equipment, time allocation, supplies, phones, and/or other SNJREIC resources;
o Willingly and flexibly accepts additional duties and/or responsibilities as assigned.

IX. Other: o The foregoing is not considered and exhaustive or all-inclusive list of the duties and responsibilities of the SPOE
Clerical Support position o The Clerical Support position is expected to perform other such duties as the SPOE Supervisor and/or Executive
Director may prescribe o Full-time position (35 hours/week; twelve months/year)

Effective Date: 10.12.2021

Review Date:


Send Cover Letter, Resume and Salary Requirements to the attention of:

Kim Ferenci, Office Administrator '
Work Remotely

  • Yes

Job Type: Full-time

Pay: Up to $16.00 per hour


  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift

COVID-19 considerations:
Position requires 2 days working in the office; 3 days remotely, after completion of in-office training period.


  • High school or equivalent (Preferred)


  • Customer service: 1 year (Preferred)
  • Medical terminology: 1 year (Preferred)
  • Computer skills: 1 year (Preferred)

Work Location: In person

Job Location

Berlin, NJ

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