Job administrative assistant in Colorado Springs, CO at University of Colorado

Job Details

Company Logo Logo
Company University of Colorado
Company Website Hiring Organization
Company Address Boulder, CO
Industry Colleges & Universities
Sector Education
Salary 46000 - 46000 USD per MONTHLY
Job Location Colorado Springs, CO

Job Description

Classified Staff
Description


Applications for this position will be accepted through 7/17/2023.

Candidates are required to submit the following to be considered for this position:

  • Resume, with date ranges, whether it was full or part time, and hours per week worked.
  • DD-214 for veteran applicants.
  • Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

What We Offer:

  • The salary for this position starts at $46,000 ($3,833.34/month)
  • This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

The University of Colorado Colorado Springs offers excellent benefits, some of which include:

  • Medical insurance, with the lowest cost option being $0 to the employee
  • Dental, Vision, Life and Disability insurance
  • Generous paid vacation and sick time accruals (starting 8 hours of vacation and 6.66 hours of sick accrued per month, prorated if part-time)
  • Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%
  • Tuition Assistant Benefit available to you or a dependent
  • Paid Parental Leave after 12 months of employment
  • Off Campus Housing Resources

Work Location: On-site

The UCCS ROTC program is composed of one extension institution and 9 cross-town institutions throughout southern Colorado. This program recruits, educates, develops and inspires Senior ROTC Cadets in order to commission Second Lieutenants of character for the United States Army and partners with southern Colorado high schools to conduct and oversee JROTC in order to develop citizens of character for a lifetime of commitment and service to our nation.

The Admin III position serves as the University Liaison between UCCS and Army ROTC. Under limited supervision, the duties of the position includes project management and special event coordination, recruitment and cadet retention support, purchase and travel card management; program budget management, marketing and social media updating, cadet support, and outreach and fundraising responsibilities.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here.

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page.

The key responsibilities include:

Event coordination (8-10 events annually): It is expected that the Admin works with campus scheduling, including scheduling space for club fairs, recruiting booth space, and labs held on campus. Other events include the Fall Dining In, and the Spring Ball, as well as commissioning ceremonies and award ceremonies. They will also assist in the coordination of any other departmental events as needed. This position will coordinate with other campus elements external to the department to maintain open lines of communication and good visibility for the department. This includes coordination with student, club and alumni activities for alumni newsletter publication and distribution.

Budget and Purchasing Management: Maintaining a purchase card, according to state and university spending guidelines, tracking department university budget on a weekly and monthly basis, booking travel and reconciling travel and purchasing reports.

Administrative support: Attending department meetings with Military Science Staff to maintain awareness of department activities and budgets, processing documents and information, and releasing information and communications with external constituents. Duties also include administrative support to the department head, including maintaining his calendar and administrative support to Military Science department personnel as needed. Familiarity with campus offices and procedures to enable correct decisions about how to accomplish administrative tasks is needed. The admin will also assist with maintenance of web page and social media (Facebook) as needed.

Candidates must understand and comply with the following:

  • Successfully pass a background check

Remote work will be available for emergency events. This will be offered based on the emergency and allowance will come from leadership and the guidelines provided at the time of the emergency.

This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

What We Offer:

Generally starting at $46,000-$48,000 per academic year.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

Tentative Search Timeline:
  • Priority will be given to applications submitted by July 17, 2023 by 5 pm. However, this posting will remain open until filled.
  • The potential dates for first round interviews will be the week of July 25, 2023.
  • The potential employee start date is August 14, 2023.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.


Qualifications


Minimum Qualifications:

  • 3 years of experience in an admin position or a related field (appropriate education will substitute for the required experience on a year-for-year basis)
Physical Requirements:
Employee must be able to teach in person, communicate with students, faculty, and staff and conduct research and/or produce scholarship/creative work.
To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.
Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

Special Instructions to Applicants: Classified Staff positions have specific application requirements: Submit all required documents indicated in this posting. Include a current email address as communication is electronic-based. Failure to complete a timely application may result in the rejection of your application. Applications MUST be completed in their entirety, including job title, duties, months and years employed, and hours per week worked as minimum experience is calculated on a 40 hour/week basis. Address qualifications, competencies and preferred qualifications in your application, as these along with previous work experience will be used to assess competencies. Answers will be verified against your application and may be checked with references. False information could lead to your removal from the hiring process.
Part of, if not the entire, comparative analysis process for this position will involve a review of the information you submit in your application materials by Subject Matter Experts. Therefore, it is essential that in the experience portion of your application material, you describe the extent to which you possess the education, experience, and competencies outlined in the job announcement as well as the required and/or preferred qualifications/competencies and pre-screening questions. Failure to include adequate information or follow instructions may affect your status and prevent you from being considered in subsequent measures used to arrive at a top group of applicants. An explanation of your Appeal Rights can be found at

Application Materials Required: Cover Letter, Resume/CV, Unofficial transcript(s)
Application Materials Instructions: If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. • These positions are open until filled. • Applications submitted through email or surface mail will not be considered. Please apply at www.cu.edu/cu-careers. • Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. To apply, please submit the following materials to this posting at
Job Category: Administrative Support and Related
Primary Location: Colorado Springs
Department: C0001 - Colorado Springs Campus - 40052 - LAS-Military Science
Schedule: Full-time
Posting Date: Jun 30, 2023
Unposting Date: Ongoing
Posting Contact Name: Zachary Barnes
Posting Contact Email: zbarnes@uccs.edu
Position Number: 00738662

Job Location

Colorado Springs, CO

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